Quality and Validation

Q&V Home

About Quality & Validation

Quality and Validation (Q&V) Office is part of the University Registrar’s office and is responsible for policy development , Operational oversight of the academic quality assurance and enhancement procedures and UK validation arrangements align with the Egyptian Ministry of Higher Education regulations. Q&V is also responsible for the student record system.

Vision: To be recognised as the centre of quality expertise among the university’s academic and administrative departments, occupying a distinguished position among other quality units in different Universities by assuring the implementation of the highest Egyptians and UK quality standards to promote the university’s image.

Mission: To monitor, evaluate and develop the implementation of robust quality frameworks, systems, policies and procedures at all levels, sectors and areas at BUE which align closely with the UK quality standards. Adhere to national quality and accreditation requirements and standards.

Approval for Mark Change

Approval Mark Change

Faculty:

Department:

Academic Year:

Semester:

Details of mark change

Student name:

ID:

Programme of study:

Year:

Module Code & Name:

Module Leader:

Assessment:

Nature of mark change:

Reason for mark change:

Supporting evidence:

How did this mark change affect student’s status?

How will a reoccurrence be prevented?

Faculty approval of mark change:

ML Signature:	Date:
HoD Signature:	Date:
SAR Signature:	Date:
Dean’s Signature:	Date:

University approval/processing of mark change:

Forwarded to Registrar Date:
Approved by Registrar	Date:
Mark change confirmed by validating institution (when relevant)	Date:
Q&V updated the SRS:	Date:
Faculty SAR informed that the mark has been changed on the SRS:	Date:
HoD informed that the mark has been changed on the SRS:	Date:

Incident Report Form

Module Code:	Module Title:
Assessment Weight:	Timing of Incident:
Date of Examination:

Kindly keep a record of any incidents or circumstances that may need to be taken into consideration by the Board of Examiners. All invigilators who are present at the time of the incident should sign the form and may add their own comments.

Description of the Incident & Action Taken:

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Senior Invigilator: —————————————————————-

Invigilator: ————————————————————————- Invigilator: ————————————————————————-

Invigilator: ————————————————————————- Invigilator: ————————————————————————-

Senior Invigilator: —————————————————————-
Invigilator: ————————————————————————- Invigilator: —————————————————————-

Invigilator: ————————————————————————- Invigilator: ————————————————————————-

Plagiarism Reporting Form

Student’s name:

BUE ID number:

Year of study:	o Prep o One o Two o Three o Four o Five

Module title:

Module code:

Assessment title:

*Nature and extent of offence:	(i) (ii) (iii) Limited Moderate Significant

Relevant issues:	e.g. have marks been deducted or not for suspected plagiarised sections

How many offences are on record?

Is the offence major or minor?	Major	Minor

Members of the Academic Misconduct Committee:

Date of AMC:

Penalty to be applied:

Signature of the Chair of the AMC:		Date:

Documents to be kept in Faculty:		Documents to be sent to Q&V:

Examination Protocol

Pre-Examination processes

Exam Officer of each Faculty should receive the exam papers from the Module Leaders by the agreed deadline.
Exam Officer of each Faculty should deliver the exam papers to relevant staff in the UK validating University through Moodle.
UK Validating Partner uploads the feedback via Moodle and inform the Exam Officer
This process should follow the Standard Operating Procedure for sending / receiving exam papers.

Preparing exams schedule

Beginning of week 4: Q&V to request proposed schedules from exam officers at the beginning of week six.
Beginning of week 5: Exam officers to send Q&V proposed schedules after consulting student representatives within one week.
Beginning of week 7: Q&V to upload proposed schedules on the SRS and send the first draft to the faculty exam officers.
Beginning of week 8: Exam officers to send any comments to Q&V.
Beginning of week 9: Q&V to work on the received comments and send a second draft to exam officers.
Beginning of week 10: Exam officers to either confirm or send final comments to Q&V.
Beginning of week 11: Q&V to work on the final comments, Faculty administrators to send Q&V any updates regarding barred students.
End of week 11: Exam officers to send their confirmations on the schedule to Q&V. Any request to make changes to the schedule will be rejected.
End of week 12 (last day of teaching): Q&V to publish the exams schedule on the SRS.

Examination Period

Exam Officers should start printing the exam scripts the day before the relevant exam day (in presence of the Module Leader)
Exam Officers must assure the confidentiality of the exam scripts and that all printed exam scripts do not leave the Exam Control Room until the exam date.
Exam Officers should expect to receive the exam stationery (answer booklets & invigilation packs) from Q&V normally the day prior to each exam.
It is the responsibility of the Exam Officer of each Faculty/Department to ensure that the exam stationery is collected once notified and deposited securely in the appropriate Exams Control Room.
Senior invigilators should collect the exam scripts and the exam stationery (answer booklets & seating lists) from their relevant Exam Control Room at least 30 minutes before the published exam time.
Senior invigilator should sign the exam stationery form after they receive the stationery.
Invigilators must present in the Exam Hall 30 minute before the exam time.
Senior Invigilators must deliver the completed exam scripts/Answer Booklets as well as students’ attendance sheet to the respective Faculty Examination Office (FEO) immediately after the exams finish.
Module Leaders must collect the completed exam scripts from their respective FEO.

Notes for invigilators

Each Examination Hall will be allocated one Senior Invigilator and at least one other Invigilator per 20 candidates.
Senior Invigilators take overall responsibility for the conduct of the examination and other Invigilators support the Senior Invigilator in this task
Invigilators should arrive at the examination hall 30 minutes before the start of the examination (This includes ‘on-call’ Invigilators).
Invigilators to distribute exam scripts, answer booklets and other stationery, as appropriate to the examination before the start of the examination.
Invigilators to make sure students are entering the right examination hall as per the seating list sent by Q&V.
Invigilators to permit students to enter the Examination Hall only when all papers and answer books are distributed (5 – 10 minutes before the start of the examination).
Invigilators to assure that once in the Examination Hall, students are not permitted to communicate with each other.
Invigilators to commence the examination promptly, making all announcements, note the time that the examination commences and end the examination at the appropriate time.
Invigilators to ensure that all regulations and procedures are adhered to and that students are kept under constant supervision.
Invigilators to ensure that students bring to their desks only materials permitted by the examination rubric.
Invigilators to implement emergency evacuation procedures if and when necessary.
Invigilators at the presence of the Dean or the Vice Dean to exclude any student from the examination room who is disrupting the examination. An incident report should be filled and forwarded to the Academic Misconduct Committee.
Invigilators should alert the students at the mid of the examination time and 15 minutes before the end of the examination.
Invigilators to make sure that students are not permitted to speak or leave their examination desks until all scripts are collected and verified correctly.
Invigilators to curtail any activities in the immediate vicinity of the Examination Hall which you consider potentially detrimental to the performance of the students.
Invigilators to verify the identity of students in the Examination Hall by getting them to sign the attendance sheet – ensuring that the name and face match the ID card which should be on their desk.
Invigilators to keep a record of any incidents or circumstances that may need to be taken into consideration by the Board of Examiners.
Invigilators to record on the incident form any cases of misconduct or cheating, stating:

The student’s name and ID Number
A description of the incident
The time at which is occurred
Any action taken
The point during the exam at which it occurred
All invigilators who were present at the time of the incident should be asked to write their names and sign the form and may be invited to add their own comments.
Invigilators should highlight any student reported for Misconduct in the exam seating list, copy of the seating lists should be sent to Q&V on daily basis.
The incident report forms should be submitted to the Faculty office immediately following the exam.
The Faculty office keeps the original and sends a copy to the Quality & Validation Office.

Invigilators to assure that no student is allowed into the Exam Hall with his/her mobile phone, otherwise this will be considered as major misconduct.
Invigilators to assure that students with outstanding fees: these students are clearly highlighted on the exam seating list and must not be allowed to take any exams until Q&V confirms they do not have any outstanding fees.
Invigilators to assure that barred students are not allowed to take any exams: this includes students who were barred either due to their poor attendance or due to a University Disciplinary Committee decision. Students under this category are not included in the seating list and cannot be allowed to take any exams.
Invigilators to clarify ambiguities or errors in exam papers, only where a mistake has clearly been made. Module Leaders will be standing by to answer queries on their papers by telephone should they arise. In this case, the clarification should be announced to all students, including those taking the same exam in a different exam hall.
Module Leaders are not allowed to enter the exam hall.
Invigilators should not answer individual student queries on the content or meaning of an exam question, or in relation to difficulties with English Language.
Invigilators collect all the completed answer books and verify that the number of answers books collected matches the number of attendees.
In case of Invigilator no show, the Senior Invigilator should contact the Exam Officer. The Exam Officer will provide an alternative staff member.

Exam Incident Procedures

The exam incident report must be filled for any student accused by an AMC offence, the report should clearly show the following:

Module Code.
Module Title.
Date of Examination.
Weight of the examination (as specified in the module specs).
Timing of Incident: The Exact Time of Incident is vital as this can help determine the outcome, also if the incident continues over a long period or is repeated, this must be recorded also.
Description of Incident and Action Taken:

Please be specific as you can – carefully and fully describe the incident.
Include the correct name(s) and ID(s) of student(s).
Include the Seat Number(s) of the student(s) involved.
Name any other staff/invigilators involved (so that they can be called as witnesses if necessary)
Attach any evidence (e.g., unauthorised material brought into the Exam room).

All Invigilators who witness the incident must sign the form. All of this information is essential in assisting the Faculty Academic Misconduct Committee in deciding on the incident.
Return the completed form to the Faculty Admin Office IMMEDIATELY after the exam.

Students’ Code of Conduct in Examination Hall

All Students must comply with the regulations below. Failure to do so will be regarded as academic misconduct.

You must find out which seat number you will occupy before you enter the Examination Hall. This information can be found on your personalised timetable. Also lists will be posted thirty minutes before each examination outside the exam venues.
You must not enter the Examination Hall until told you may do so by the Senior Invigilator. You will normally be allowed to enter the hall between five and ten minutes before the start of the examination.
Once inside the Hall you must not speak to any other student.
You must leave all bags, coats, and other personal belongings at the front of the hall. You may only take the things you need for the exam to your seat.
You are not permitted to take your mobile phone into the exam venue. Please leave them in the Lockers located outside each Exam venue. You are expected to comply with this regulation,
If your mobile phone was found with you (even if it is switched off), your exam will be reported as an Academic Misconduct offence which will result awarding a mark of zero in your exam.
The University shall not be liable for any mobile phones or any other personal possessions that are lost at the examination venues.
You are allowed to use only the equipment indicated on the examination paper and you must complete the examination stationery before the examination begins.
You must not take a pencil case or other bag to the desk unless it is made of a transparent material.
All seats will be numbered. You must sit in the seat designated to you, and your University identity card must be clearly visible on your desk.
You will not be allowed to enter the Examination Hall later than thirty minutes after the start of the examination.
You must comply with any instruction made to you by an Invigilator.
You will not be allowed to leave the Examination Hall neither until 45 minutes after the start of the examination, nor during the last fifteen minutes of the examination, except in exceptional circumstances and with the permission of the Senior Invigilator.
If you wish to leave the Examination Hall temporarily, you must raise your hand and wait to be accompanied by an Invigilator.
If you leave the Examination Hall without being accompanied by an Invigilator, you will not be allowed back in to the examination.
You must not communicate with any other student in an Examination Hall, before, during or at the end of the examination on any matter or in any way whatsoever. You are not allowed to share any stationery with any other student unless permitted by the Senior Invigilator, if appropriate.
All answers and rough work must be completed on the stationery provided and written legibly.
When the Senior Invigilator announces the end of the examination you must:

Stop writing immediately
Remain seated in silence until permitted to leave the Examination Hall by the Senior Invigilator.

Standard Operating Procedure – Impaired Performance

Stage 1	Student	Student to print out an IP form from Q&V section on the website Student to fill all required sections in the IP form and attach the necessary evidence (If there is a medical report attached as an evidence, it must be stamped and approved from the BUE clinic). Student must obtain the clinic’s approval within maximum two weeks of return to study. Student then should obtain the module leaders signatures on the IP form.
Stage 2	Module Leaders	Module Leader to specify clearly the original dates of the assessments in claim and sign beside each assessment. In case of claims submitted for late submission, Module Leader should accept the submission, sign the form and specify the actual date of the submission then the submitted work should be marked and the mark should be forwarded to the secretary of the IP panel.
Stage 3	Student	Student should submit the IP form by the published deadline to the relevant faculty Admin staff to sign it and specify the received date.
Stage 4	Faculty Administrator	Relevant faculty Admin staff to collect all IP claims and record them on a spreadsheet categorizing them by the degree track (LU, LSBU or EG track). Relevant faculty Admin staff to attach any possible supporting document/evidence to the original IP forms for the panel meeting. Relevant faculty Admin staff to prepare the required copies for the committee members. Faculty Admin will act as the secretary of the IP panel.
Stage 5	Faculty Dean	Dean of faculty to hold a meeting and chair it to decide upon the cases.
Stage 6	Faculty Administrator	Faculty Admin to record the decisions on the spreadsheet. Faculty Admin to email the students with the decisions, keeping record of students who passed the modules they claimed about, email theses students to check whether or not they would like to be reassessed in the affected assessments to improve their marks, a confirmation should be received from students and then Q&V should be informed. Faculty Admin to send the original forms, minutes of the panel meeting and the spreadsheet with the decisions to Q&V.
Stage 7	Q&V	Q&V to implement the decisions on the SRS. Q&V to file the original forms and the spreadsheet.

Standard Operating Procedure – Academic Misconduct

Stage 1	Faculty Staff	Faculty Staff report all allegations of misconduct to the Dean via the Faculty Admin Office. Faculty Staff advise on the nature of offence. Exam related incidences should be reported on Incident Report Form. Suspected plagiarism in coursework assignments should be reported on the Plagiarism Reporting Form with evidence attached. The forms should be printed from Q&V Staff Section on the website.
Stage 2	Faculty Admin Office	Faculty Admin to record all incidences of academic misconduct on spreadsheet categorising them by the degree track (LU, LSBU, QMU or EG Track).
Stage 3	Faculty Admin	Faculty Admin to send spreadsheet to Quality and Validation Office.
Stage 4	Q&V Office	Quality and Validation to confirm academic misconduct history of student on spreadsheet.
Stage 5	Q&V Office	Quality and Validation Office to send spreadsheet to Faculty Admin Office.
Stage 6	Faculty Admin Office	Faculty Admin Office to provide Dean with spreadsheet and supporting documentation.
Stage 7	Dean	Dean (and Vice Dean) to consider whether there is a case to answer and decide whether the evidence is clear or not.
Stage 8	Faculty Admin Office	Faculty Admin Office to forward spreadsheet of recommendations to University Registrar.
Stage 9	University Registrar, and Dean / Dean’s Nominee	University Registrar, Head of Quality and Validation and Dean or Dean’s Nominee (SAR, Vice Dean etc) to review spreadsheet and confirm whether the evidence is clear or not.
Stage 10	Q&V Office	Quality and Validation to forward spreadsheet with confirmed decisions to Faculty Admin Office.
Stage 11	Faculty Admin Office	Faculty Admin Office use spreadsheet to invite only students where the evidence on the offence was not clear to attend the Faculty Academic Misconduct Committee meeting and advise them on: status of allegation; date of Faculty Academic Misconduct Committee (nb: must be minimum of 5 days from date letter sent); Opportunity to provide supporting documents, evidence, attend the meeting and call witnesses to attend the meeting.
Stage 12	Faculty Admin Office	Spreadsheet is updated to record date invitation letter sent to student.
Stage 13	Dean / Faculty Staff	Faculty Academic Misconduct Committee takes place. Faculty Academic Misconduct Committee makes decision if guilty / not guilty and decides on penalty (penalty tariffs to be followed) for all cases including those who were not invited to the committee following stage 11 above.
Stage 14	Faculty Admin Office	Decision and penalties to be recorded on spreadsheet by Faculty Admin Office
Stage 15	Faculty Admin Office	For all cases Faculty Admin Office to notify students of decisions including appeal process within 5 working days of the meeting.
Stage 16	Faculty Admin Office	Spreadsheet is updated to record date decision letter sent to student.
Stage 17	Faculty Admin Office	Faculty Office to send completed spreadsheet and all supporting documentation to Quality and Validation
Stage 18	Q&V Office	Quality and Validation to record outcomes on SRS.
Stage 19	Q&V Office	Spreadsheet to be shared with UK validating partner

Standard Operating Procedure – Academic Appeals

Student can appeal against an AMC decision within 5 working days from receiving the email with the decision, and to attach more evidence that supports her/his case.
Student can appeal against an IP decision or any other Academic decision as long as s/he would be able to support her/his case with more evidence.

Standard Operating Procedure:

Stage 1	Student	Student to print an Appeal form from Q&V section on the website. Student to fill in an Appeal form and attach the necessary evidence. (If there is a medical report attached as an evidence, it must be signed and approved from the BUE clinic). Student should submit the Appeal form with the attachments to the Q&V office by the deadline published on the Academic Calendar
Stage 2	Q&V	Q&V to sign the received form and specify the date of receiving. Q&V to collect all Appeal forms, record them on a spreadsheet, categorising the cases by the degree track and programme of study. Q&V to attach any possible supporting documents / evidence (i.e. incident report, IP form, absence form, inquiry form, submission form) to the original Appeal forms for the committee meeting, and also to seek any possible information that can help the appeals committee during the discussion of the case. Q&V to send all forms to the University Registrar to review and decide upon the accepted and the rejected cases.
Stage 3	University Registrar	University Registrar to review all cases and decide which have presented a prima facie case and recommend it to be forwarded to the appeals committee.
Stage 4	Q&V	Q&V to record all recommendations received from the University Registrar. Q&V to set a schedule for the Appeals committees. Q&V to handle all the arrangements required for the Appeals Committees (i.e. reserve the committee venue, invite committee members and invite the concerned students). Q&V representative to attend the Appeals committees to take the minutes and record the final decisions. Q&V to email the students with their final decision (within 5 working days from the date of the committee), copying in the Dean of the student’s relevant Faculty and any other concerned staff. Q&V to apply the final decision on the SRS. Q&V to send the minutes to the University Registrar.

Standard Operating Procedure – Assessments Review

Transfer of unseen exams & coursework briefs by Moodle
All Actions must be completed by dates stated on the BUE Academic Calendar

Stage	Responsible staff	Action
1	BUE Module Leaders	To write the exam / coursework briefs (CWB) including for the re-sit diet for their relevant modules and to include model answers and marking criteria. To review the exams / CWBs with the proof reader or co-examiner. To save the exam / CWBs as PDF password protected file and deliver it to the Exam Officer. The password should not be given to the Exam Officer. To provide the Vice Dean for Teaching and Learning or the Dean with the password.
2	BUE Exam Officer	To collect all exams / CWBs as PDF password protected files and upload all files on Moodle through the link: elearnexam.bue.edu.eg
3	BUE Exam Officer	To inform Head of Q&V by email once all files have been uploaded.
4	BUE Vice Dean (T&L)	To send the passwords to relevant Link Tutor and request confirmation they have been received.
5	BUE Head of Q&V	To ensure all required files are uploaded and inform Link Tutors and External Examiner that the CWBs / exams are available for review
6	LSBU Link Tutor	To send confirmation email to BUE Vice Dean (T&L) that all documents and passwords have been successfully received. To download the CWBs and exam papers for all modules. To sample the CWBs and upload the feedback on Moodle using the standard template. The feedback should indicate (a) which CWBs were sampled (b) provide relevant feedback and (c) state if no issues were identified. To review the exam papers for all modules and upload the feedback on Moodle using the standard template. The feedback should also state if no issues were identified.
7	External Examiner	To review the CWBs for Level 5 and 6 modules only if the coursework component weigh is above 50%. To review exam papers for Level 5 and 6 modules and upload the feedback on Moodle using the standard template.
8	BUE Exam Officer	To distribute the comments to relevant Module Leaders, and to send any updated exams / CWBs to the UK partner if requested. To confirm the receipt of the feedback and that all issues identified were addressed.
9	BUE Head of Q&V	To ensure the feedback has been received, issues addressed and any revised briefs / exams requested are uploaded.
10	BUE Head of Q&V	To ensure all feedback templates received are archived for each semester.
11	BUE Vice Dean (T&L)	To send to Q&V unprotected copies of the CWBs and exam papers at the end of the relevant semester to be archived.
12	BUE Head of Q&V	To maintain assessments archiving for each semester.

Standard Operating Procedure (prog and mod specs)

Stage	Responsible staff	Date	Action
1	Quality and Validation	Teaching Week 1	Q&V to deliver training session on the new SRS application for uploading module specifications.
2	Quality and Validation	Teaching Week 2	Q&V to launch the SRS application and inform programme teams to start using it.
3	Programme Teams	Teaching Week 2	Programme teams to use the SRS application to prepare the revised module and programme specifications.
4	Faculty Teaching and Learning Committee	Teaching Week 11	FTLC to scrutinise and approve the revised programme and module specifications.
5	University Teaching and Learning Committee	WB 28th April	UTLC to approve the programme and module specifications and to send any comments to programme teams.
6	Programme Teams	WB 5th May	Programme teams review the comments received from the UTLC and submit the final version of the programme and module specifications to the Head of Q&V.
7	Head of Q&V	9 th May	Head of Q&V to block the application and submit the final versions of programme and module specifications to UK validating universities for comments.
8	UK validating universities	4 th June	UK validating universities to send feedback on programme and module specifications to Head of Q&V.
9	Head of Q&V	WB 9th June	Head of Q&V to submit feedback received from UK validating universities to programme teams.
10	Programme Teams	1 st July	Programme teams to review the comments received from UK validating universities and submit the final versions to Head of Q&V.
11	Head of Q&V	4 th July	Head of Q&V to submit the final version of programme and module specifications to UK validating universities.
12	Q&V	WB 8th July	Q&V to download the programme and module specifications and save it on the Q&V shared drive.
13	SRS Unit	WB 8th July	SRS Unit to confirm all module and programme specifications are saved on the SRS archive.

Standard Operating Procedure – Mark Entry Check

After announcing the results on the SRS students are allowed to submit an Enquiry, the deadline for the Enquires is mentioned on the Academic Calendar on the BUE Website.
The mark entry check / inquiry is submitted to request a check for possible administrative error in the mark entry, it is not a request for remarking or reevaluating the student’s work.

Standard Operating Procedure:

Stage 1	Student	Student to pay an amount of 100 EGP in the finance office and take the receipt. Student to print the inquiry form from the Q&V section on BUE website and fill the form. Student to submit the form and the receipt to the faculty relevant administrative office by the deadline mentioned on the Academic Calendar.
Stage 2	Faculty SAR	To collect the forms and the receipts from students. To distribute the forms to relevant Module Leaders. To record all cases on spreadsheet.
Stage 3	Module Leader	To review the inquiries submitted, to review the student’s work for the components in claim and to confirm whether or not the student is entitled for a mark change. In case the inquiry is submitted for the unseen exam, the Module Leader should request copy of the student’s answer booklet from the Exam Officer. In case an error was discovered and the student is entitled for a mark change, the ML should fill the mark change approval form (available on the Q&V section on the website). ML should state the nature of the error, the reason causing it and how it can be avoided. ML to attach evidence to support the mark change, in case the change is for the unseen exam, a copy from the answer booklet should be attached and the original must be returned back to the Exam Officer. ML to sign the mark change approval form from the Head of Department and send all documents to the Senior Assistant Registrar or relevant Faculty Administrator.
Stage 4	Senior Assistant Registrar (SAR)	To fill the spreadsheet stating whether there is a mark change or not. To review all cases subject to mark change and make sure documents are complete. To discuss all cases with the Dean and seek the Dean’s signature. To attach the receipts for the approved mark change forms and send all documents and the spreadsheet to the University Registrar or Head of Quality and Validation.
Stage 5	University Registrar or Head of Q&V	To review all cases, seek more information as appropriate and approve the changes. To seek the approval from the UK validating partner where relevant.
Stage 6	Q&V	To implement the changes on the SRS and record all changes on spreadsheet. To inform the SAR or relevant faculty administrator about the changes. To confirm a refund for students with approved changes.
Stage 7	SAR or Faculty Administrator	To inform students about the decision regarding submitted inquiries.

Mark Entry Guidelines

1. Introduction

BUE Student Record System is the corporate student database. Its main purpose is to support all aspects of student-related administration, including admissions, enrolments, fees, registration on modules, scheduling of classes and exams, attendance monitoring, assessment, awards and certificates.

The database is available as a web application, so you can connect to it from anywhere through the address: srs.bue.edu.eg

2. Access to BUE Student Record System

The BUE Student Record System can be accessed only using Internet Explorer Browser 8 or above through the address: srs.bue.edu.eg

Note1: You must turn off the pop up blocker to access the SRS, to do this go to the tools menu > Select Internet options > click on Privacy > then uncheck the enable pop up blocker box then press OK.

Note 2: you have to make the SRS compatible with Internet Explorer browser by dropping down the tools menu (or the gear icon at the top right side of the screen) then click on compatibility view settings, a window will pop up where you need to add the address srs.bue.edu.eg.

3. Login Screen

After entering the SRS address, a Login screen will appear in which you will enter your Username and Password and select Academic Staff, then press Login

Contact Q&Vstaff@bue.edu.eg if you have any problems logging in.

Note: the first time you login to the system it is highly recommended to change your password.

To do this, go to the Change Password tab at the top left of the SRS main screen.

Enter your old password in the top section of the screen then add your new password then confirm your new Password, in the bottom section of the screen.

Click the [Save] button to save your new password.

4. Creating the mark entry record

Click on the plus sign “+” beside Modules to drop down the list then click “+” beside the academic year and the relevant semester, a list of your modules should appear.
Choose either First Attempt or Other Attempts.

First Attempt is for students on their first attempt:

You may find some students under the first attempt who have marks in some components, these students have previous attempts discounted by accepted IPs so if they have passed any components in their previous attempts the marks will be carried forward and cannot be edited.

Other Attempts is for students repeating the modules as 2nd or further attempts.
3. You must confirm that the assessments criteria and weightings are correct. If there are any discrepancies please send to Q&Vstaff@bue.edu.eg.

Confirming the wrong assessments or inserting the marks following the wrong assessments will cause loosing the marks and you will then have to enter it again.

Note: You may find different assessments criteria as some students (under other attempts or those with previous attempts discounted) are repeating the module with different assessments.

4. Press the Confirm Assessments button once you are satisfied with the assessments criteria shown.

You may see the following screen (especially when you click on other attempts)

As repeating students may have different assessments criteria this screen shows the students grouped by their assessments and/or different module codes, You can select a group of students you wish to start entering their marks by clicking the small circle appears before the module code then click Run. Now enter the marks for this group then click save.

If you want to choose another group, click again on “other attempts” and select another group, then click Run then enter the marks of this group then click save

Repeat the previous steps until you finish marking all groups.

5. Mark entry record (Read these instructions carefully):

All marks must be entered as percentage for all assessments and should be inserted as integers (no decimals).
All cells must be filled by entering either a mark or (A) for absent. (Do not leave any empty cells).
Check that all the students are listed. If a student’s name does not appear on the students’ list for a specific module immediately send to Q&Vstaff@bue.edu.eg.
Press the Save button to save the marks you have entered within 15 minutes. Otherwise you will lose the marks you have entered.
You can search for a specific student by ID by entering the Student’s ID in the search field.

Check the marks you have entered are shown correctly on the screen.
If you need to change a mark go to its cell and edit it then press save.
Press the Print button if you wish to print a report listing the students’ marks you have entered.
Press the Export to Excel button to save a soft copy list of the students’ marks you have entered.
Press the Exit button to take you out of the system when you have finished

6. Important Notes:

You must use Internet Explorer browser, Turn off the pop up blocker and set the SRS compatible with your version of IE browser (check note 1 in point 2)
Please make sure to differentiate between absence (A) which means non (attendance / Submission) for the assessment and zero “0” which means an actual mark of zero (this is a crucial issue you have to consider as it will impact directly on the failure rate for your module).
Plagiarised work is not entitled for a mark, an “A” should be inserted until the Misconduct Panel decides about the offence.
Late submissions based on IP claims are not entitled for a mark, an “A” should be inserted until the IP panel decides about the claim.
The SRS will be closed automatically by the given date for all modules apart from graduation projects so please make sure to finalise all mark entry by that date Deadline cannot be extended.
Q&V will send a follow up report indicating any students with blank records (no mark entry) to the departments to be forwarded to relevant module leader for advice.
After you finish the mark entry for your module, the results report (MEB report) will be ready for you to view and revise the marks you inserted.

For any assistance kindly send to Q&Vstaff@bue.edu.eg or call one of the following extensions:

2307
1304
2306

2305

Academic Calendar 2017-2018

Academic Calendar 2018-2019

Academic Calendar 2019-2020

Academic Calendar 2020-2021

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